Technical Specialist (Shelter)
Technical Specialist (Shelter)
Duty Station: Hatay
Duration: 5 Months
Direct Supervisor: Project Manager
About MSYD
The Association of Assistance, Solidarity and Support for Refugees and Asylum-Seekers (MSYD) was established as an independent non-governmental humanitarian aid organization in Istanbul in 2015 to identify the needs of individuals and communities adversely affected by natural disasters and human-made conflicts, and to improve the living conditions of different social segments among the affected populations.
Our Association has the vision of establishing a dignified and equal life for everyone by starting to build lives with the motto “share the kindness” for refugees and persons of concern, affected by natural and/or human-made disasters. MSYD acknowledges, protects, develops and represents the importance of the concept of solidarity in the field with the affected population, and is determined to always reflect the added value of any practice that is woven between all connotations of the concept of solidarity with affected population groups. MSYD also closely monitors current and possible trends at local, national and global level towards excluding girls, women and disabled people in certain positions. In this sense, MSYD attaches strategic importance to preventive, responsive and gender-based methods in activities carried out in line with the unmet needs of these population groups.
Our Association aims to equip its institutional structure to meet the emerging needs of refugees and persons of concern, to play a pro-active role in determining the needs of the groups we serve, to develop integrated and combined project approaches and to implement humanitarian aid projects, to evaluate the feedback from the communities we serve, and it has the mission of functionalizing it as an important impetus in the way it functions and service. In this context, the principles of non-discrimination, transparency, impartiality, accountability and gender equality are adopted as the founding principles of MSYD in the context of national legislation and international humanitarian aid standards. In this general context, it is planned to carry out activities within the framework of emergency action plans in order to meet the urgent and prioritized basic needs of the target groups immediately after the crisis developments, and then the implementation of projects in order to meet special and specific needs on the axis of reconstruction and rehabilitation works.
MSYD pays attention to reflect its institutional technical expertise and significant experience in humanitarian aid to every layer of project implementation. MSYD, as a principle and value, produces durable solutions for different social groups (girls, women, youth, adults, disabled people, etc.). MSYD also determines its strategic plans and program specific activities to develop potential and alternative service approaches based on gender equality.
* As MSYD, we support the applications of qualified women candidates in this field.
Job Summary
The Technical Specialist is responsible of maintaining and ensuring the quality of project activities implementation under the direct management of Project Manager. He/she will Provide the team and the beneficiaries with the technical support in regards to activities to be done under Shelter Program.
Essential Job Duties and Scope of Work:
Within delegated authority, Technical Specialist will be responsible for the following tasks:
Technical Supervision of project staff including Daily Workers and Incentive Labour.
Adhere to MSYD policies, tools, handbooks and guidelines as well Government rules and regulations
Assist with the implementation of the shelter portfolio according to plan of action
Assist in the preparation and development of technical status reports as required by management
Actively participate in capacity building trainings, workshops and seminars organized by MSYD.
Deliver technical trainings to the project staff in line with the sphere standards.
Ensure that projects target beneficiary sites/units most in need, and explore and assess new and better ways to assist
Promote and share ideas for technical improvement in relation to both the “hard” and “soft” components of Shelter programming
Assist in developing work plans for the technical aspects shelter activities
Ensure that gender and protection mainstreaming are carried out at the field level.
Collaborate with teams from other programs to ensure that project beneficiaries are provided with the full packages of services available through MSYD’s programming according to the beneficiaries specific and self-identified needs
Reporting:
Regular reporting on project status and achievement levels and consolidate program-related information into program.
Provide inputs requested by the Grants Department related to the regular internal and external reports.
Work with the MEAL department to ensure proper projects indicators tracking in the field and facilitate on-site monitoring activities.
Administration and Other Tasks:
Ensure reports, data and program tools are regularly reviewed, shared with stakeholders, and stored/filed appropriately.
Support the logistics activities of shelter staff, particularly in relation to the purchasing of supplies and equipment for the assigned shelter activities.
Develop and maintain appropriate, regular, transparent, and supportive communication structures with the Shelter Team, other teams in MSYD.
Program Support
Work closely with the project manager, senior management team, head office in Ankara to determine the operational needs of the country program;
Assist project managers to maintain close, monthly communication and positive working relations at all times with the local implementing partners, donor representatives, international stakeholders and local authorities;
Human Resources Management
Ensure compliance with all local labor laws including working hours;
Maintain open lines of communications with all field and HQ office staff;
Fully apply MSYD policies in a fair and consistent manner, documenting decisions properly and ensuring a positive sense of teamwork and shared responsibility among all program staff.
Working Relationships
Maintain frequent and pro-active communication with MSYD Executive Director and Head of Programs, program managers, donor representative(s), and government representative(s) to report on implementation of program activities and objectives, operational needs or constraints, program successes, and any seen or unforeseen challenges that are encountered during program implementation;
Safety and Security
Model good practice in safety and security at all times, complying with all MSYD internal security policies regarding movement restrictions, obtaining necessary authorization before beginning any domestic travel, and following personal security best practices;
Ensure application and compliance of security protocols and policies by all subordinate staff, document any security incidents experienced during program implementation, and disseminate security warnings or announcements to program field teams as appropriate.
Required Skills/Qualifications:
Bachelor’s Degree in Civil, Structural, or Architectural Engineering
Minimum 4-5 years’ experience with an NGO, of those at least 2 years’ experience in shelter programs
Fluency in English (written and spoken).
Good numerical, report writing and administration skills.
Advanced planning, assessment, and analytical skills desirable.
Knowledge and understanding of humanitarian standards.
Capacity to work under pressure and manage personal stress levels.
Ability to multitask with competing demands under tight deadlines.
Strong computer skills with competencies in Microsoft Office applications (including MS Word and Excel).
Fluency in Arabic would be an advantage.
Additional Responsibilities:
In relation to their level of skills and experience the post holder may be required to carry out additional duties from time to time that are reasonable.