HR Assistant
Description
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Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer/Associate, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
Accountability
The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
Responsibility
Provide clerical support in the recruitment, assignment, reassignment and separation of local general service staff.
Assist in processing local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
Provide advice to staff members on their rights, obligations, benefits and entitlements according to the UN/UNHCR staff rules and regulations.
Assist newly arrived international staff with administrative formalities related to their accreditations, security/ground passes, arrange travel and hotel reservations. Assist with shipment of their personal effects in coordination with the logistics section.
Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations.
Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
Perform other related duties as required.
Authority
Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
Initiate routine correspondence on HR matters for the authorizing officer’s approval.
Essential Minimum Qualifications And Professional Experience Required
1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Fluency in English and working knowledge of another relevant UN language or local language.
Desirable Qualifications & Competencies
Field experience with UNHCR and/or with other humanitarian organizations is an asset.
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
High IT affinity and working experience of PeopleSoft/MSRP.