Grants and Reporting Officer
TERMS OF REFERENCE
Title: Grants and Reporting Officer
Department: Grants
Location: Gaziantep, Türkiye
Reporting to: Grants and Partnership Coordinator
ABOUT Relief International
Relief International (RI) is a leading non-profit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.
RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Türkiye, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.
RI employs 7,000+ staff and auxiliary workers
97% of staff are local nationals
We only have some 90 ex-pat staff out of 7,000+
RI spent $150 million in 2019 on our programs
Often, RI is the only organization providing assistance to highly vulnerable communities.
RI invests in four broad program sectors: Economic Opportunity, Education, Health, and Water, Sanitation and Hygiene. We design our programs to incorporate The RI Way: local participation, integrated programming, the development of civic skills, and complementary partnerships including with local NGOs, governments, and the private sector. RI supports solutions that reinforce and improve upon existing in-country systems. Where such systems do not exist or are chronically underperforming, RI’s crisis response lays the foundation for long-term, sustainable change.
Position Summary
Relief International (RI) is seeking for a motivated person to support across RI Türkiye Country Program, Grants and Partnership Department. Grants and Reporting Officer will ensure quality and timely management of donor and internal reports, support grant opening / close out processes, support partnership component, and visibility and communications activities as well as collaborate with program team on program development activities. This position reports to the Grants and Partnership Coordinator.
Key Responsibilities and Duties
Grants and Partnership Management
- Support the Grants and Partnership Department to organize internal and external grants review meetings; including, kick-off and close out meetings, sharing invites, taking meeting notes and supporting in presentations’ preparation
- Maintain a grants filing system for all grants, including agreements, proposals, revisions, reports, etc.
- Maintain a grants tracking system and share updates with relevant departments as necessary
- Coordinate with programs and technical teams to ensure deliverables, milestones, and reports are completed in a timely manner.
- Support drafting sub grants documents including modifications, grant agreements, selection memos and other related correspondences.
- Update the awards tracker on a monthly basis. Maintain the sub awards organizational capacity plans and act as focal point for following up with support departments on updating the plans.
- Support in facilitating the necessary audits and collaborate with the Grants and Partnership Coordinator on audit ready exercises
- Support the line manager on partners’ contract issues
- Assist line manager to design and implementation of training units for partners.
Program Development and research:
- Support the program development team in the design and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool.
- Coordinate with technical departments, as requested, on the drafting and finalization of a technical assessments, presentations and reports.
Reporting:
- Support the grant department to produce high-quality program progress reports as per donors and RI requirements;
- Support RI departments in report reviews ensuring compliance and quality of reporting
- Compile monthly, quarterly and annual donor reports, in collaboration with all departments and with regional support office.
Communication and information management:
- Support the Grants and Partnership Coordinator and Program teams for the development of communications materials – such as program briefs, presentations, human interest stories etc.
- Review communication and visibility plans and follow up with relevant staff on progress.
- Fill visibility and donor specific communication trackers on regular basis
- Support the work from communications consultants, as needed, and support finalizing the deliverables.
Safeguarding
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
- Consistent with RI’s safeguarding and protection policies, ensure your job related activity and practice is compliant with safeguarding standards.
Experience and skills required for the role
- Bachelors in social sciences or related field in alignment with the relief and development sectors;
- A minimum of 3-5 years of reporting and program experience in the INGO/Humanitarian field;
- Familiarity with different donors’ rules and regulations, such as ECHO, USAID, DFID, EC, ECHO, UN ; BPRM and ECHO rules and guidelines knowledge is a strong asset;
- Experience in communication, reporting, documentation, publication in relation to the INGO/Humanitarian sector;
- Work experience in similar context preferably in Middle East;
- Excellent written and spoken English and Turkish;;
- Very good knowledge on Microsoft Office (365) applications
- Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently;
- Experience in emergency response setting desired.
RI Values
Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values:
We value:
- Integrity
- Adaptability
- Collaboration
- Inclusivity
- Sustainability
How to Apply.
- In case you meet the requirements and that you are interested in the position, please send your CV and Cover Letter in English in addition to three professional references to provided in turkiye.recruitment@ri.org before August 21, 2022, stating in the subject " Grants and Reporting Officer"
- Note: Relief International is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, religion, age, sexual orientation, national or ethnic origin, disability, marital status, or any other protected group in the locations where we work.
If needed, Relief International will submit a work permit application on behalf of the selected candidate after the job offer is accepted - Failure to provide the required documents or rejection of a work permit application by the Government of Türkiye will result in the employment offer being rescinded
Due to limited resources, only short-listed candidates will be contacted.
Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.
All staff are expected to abide by our Code of Conduct.
Recruitment to all roles in Relief International includes criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.
RI TÜRKİYE CANDIDATE PRIVACY NOTICE
This Privacy Notice was drafted by Relief International Türkiye (“RI Türkiye”) as a data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5/f processing of data is necessary for the legitimate interests pursued by the data controller, provided that this processing shall not violate the fundamental rights and freedoms of the data subject." RI Türkiye shall process your name-surname, e-mail address, mobile phone, references, and CV/resume personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers through your applications to published RI Türkiye job ads via employment agencies or sending your CV/resume to RI Türkiye directly by wholly or partly automatic means. Additionally, RI Türkiye is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with RI Türkiye.
You may submit your requests to RI Türkiye under Article 11 of the Law concerning the rights of the data subject in accordance with the Communique on the Procedures and Principles of Application to a Data Controller.
For more information please click here.
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Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.
All staff are expected to abide by our Code of Conduct.
Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks. |